Creating Users

Manage user access to SmartWMS by creating and configuring user accounts.

Adding a New User

Go to Configuration → Users
Click + New User
Fill in user details:

Required Fields:

Field	Description

Email	Login email
First Name	User's first name
Last Name	User's last name
Role	User role

Optional Fields:

Field	Description

Phone	Contact number
Department	User's department
Warehouse	Default warehouse
Language	UI language

Click Create User
User receives email with login link

User Roles

Assign roles to control access:

Role	Access Level

Admin	Full system access
Manager	Operations management
Supervisor	Team oversight
Operator	Daily operations
Viewer	Read-only access

Warehouse Assignment

Limit user access to specific warehouses:

Open user
Go to Warehouses tab
Check warehouses user can access
Save

User only sees data from assigned warehouses.

Bulk User Import

Add multiple users at once:

Download user template
Fill in user data
Upload CSV file
Review and confirm

User Status

Status	Meaning

Active	Can log in
Inactive	Cannot log in
Pending	Awaiting activation
Locked	Too many failed logins

Password Policies

Configure in Settings → Security:

Minimum length: 8 characters
Require uppercase
Require numbers
Require special characters
Password expiry: 90 days
Password history: 5 passwords

User Profile

Users can update their profile:

Click profile icon
Select Profile
Update:

- Contact info - Language preference - Notification settings - Password

Deactivating Users

To deactivate a user:

Open user
Change status to Inactive
Save

Note: Deactivated users cannot log in but their data is preserved for audit purposes.

Deleting Users

Permanent deletion:

Open user
Click Delete
Confirm deletion

Warning: This is irreversible. Consider deactivating instead.